Set Availability for Guides

Adding availability for guides ensures they can be assigned to tours and gives schedulers an overview of who is available to work. This allows for smoother planning and prevents scheduling conflicts. Availability can be adjusted as needed to reflect work hours, time off, or other commitments.

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Who can use this feature?

Users with Admin or Staff role.

Set Availability as an Admin

1. Navigate to Personel → Overview.

2. Find the guide in the overview list and click Menu → Availability.

3. In the Add Availability section, ender the Date or Date Range for the availability.

4. Select the Type (Availability, Sickness, Vacation, or Busy).

5. Add Closeout dates if needed.

6. (Optional) Add a Note.

7. Click Register.

Set Availability as Staff

1. In the left side menu, click Availability.

2. In the Add Availability section, ender the Date or Date Range for the availability.

3. Select the Type (Availability, Sickness, Vacation, or Busy).

4. Add Closeout dates if needed.

5. (Optional) Add a Note.

6. Click Register.

What are closeouts?

If there are specific dates within the given period that don’t apply to the type of availability chosen, you can add closeout dates.
Example: The guide is on Vacation from 7-22 June, except 15 June.